With healthcare administrative costs as high as 25% or more of annual expenditures, any process that can reduce costs allows clinics to direct more funds to patient care. Read on to discover how a document capture solution can lower costs and provide a host of other benefits.
1. Reduced Administrative Costs
Paper-based record keeping systems require entire fleets of equipment, consumables like paper and ink cartridges, designated storage areas devoted entirely to record keeping, and employees whose only task is to file and retrieve documents. Electronic document management and capture eliminates most of these processes and their costs.
2. Improved PHI Security
With increasingly complex mandates to protect patient healthcare information, paper-based processes are no longer a viable option. Electronic document management includes ongoing data backup and recovery solutions, audit trails showing who accessed files, permissions to keep unauthorized users out, and other solutions designed to meet applicable government compliance regulations.
3. Faster Information Processing
Paper-based systems are time-consuming and costly. Hand carrying healthcare documents from one department to the next adds hours to patient care routines and adds to your overall administrative costs. Document capture solutions gather and route patient information in seconds—a vast improvement over processes that can take hours or even days.
4. It's Simpler Than You Think
If you're overwhelmed by the idea of adopting a document management solution, don't let that stop you from moving forward. Your provider has the tools you need for a successful transition, and small successes will build until the process is complete. A document capture solution allows you to break down the process into manageable steps, beginning with the information that's coming through the door today. Since you probably already have the multifunction systems you need to start scanning documents beginning is easier than you think.
For more information about transitioning from manual to digital document capture solutions, contact us at Century Business Technologies today!
