The documents that flow through your business must be managed in some way. Some organizations discover too late that inefficiencies and undefined procedures can lead to compliance issues and even costly litigation.
If you're still unsure about your direction, read on to discover how a robust document capture solution can help you begin solving your document-related workflow issues once and for all.
The Benefits
Information is central to your business, and how well you manage it can make the difference between your ultimate success and failure. In fact, disorganized procedures that cause information to go missing could land your company in court. On another front, documents that can't be located during compliance audits can result in substantial fines.
Now that you're convinced about your need for a document management solution (and we hope you are), you may be overwhelmed by the whole idea.
A document capture solution provides a fast, effective method for scanning documents to a variety of digital formats and locations. Here's a quick look at the benefits of a robust document capture solution:
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Start small. You may have years of archived files in bankers boxes and storage rooms, but it's more important to concentrate on what's coming into your office and the files you use for everyday processes. Begin by shredding unneeded documents and use your document capture tools to deal with day-to-day documents. You can scan those archived files later.
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Capture information faster: Your document capture solution will automatically extract information from scanned documents and route it to predetermined locations or individuals. A smart multifunction device and dedicated scanners make the process even faster.
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Find what you need: Files stored in a document management system are easy to locate, and a simple keyword search finds them in just seconds.
Ready to learn more about Century's Document Capture Solutions? Contact us today!
