The nuts and bolts of the average nonprofit can make it a tough job for all of its employees. The tight budgets and heavy workloads combine to make it a stressful atmosphere. However, there are many modern tools that can help. Document management can make workflows faster and easier.
Saving Time for Volunteers and Employees
Nonprofits need every minute of time that both employees and volunteers have to offer. With a digital document management service, it's far easier to get work done in less time. Instead of a worker spending time searching for files, retrieving them, and taking the physical files back with them, it can all be done with a couple of keystrokes. This saves valuable time that allows both paid and unpaid workers to get more done in the time they have in the office. It can even allow them to get some work done remotely if the company wants them to do so.
Using digital document management saves on one of the ongoing costs that often grows over time- paper. The use of paper and ink keeps printing costs high, but they don't have to be. With a far easier way to access documents, printing often becomes unnecessary. With less of a need to keep printing out files, paper, and ink, as well as power usage, is needed far less. This is a helpful way for a nonprofit to lower costs while modernizing the structures of many workflows.
With a nonprofit, it's all about the records that have to be kept. The amount of spending on every aspect of the company is always under scrutiny in nonprofits. There also have to be detailed records kept in order to keep that non-profit status. With digital document management, the records can be kept safe and sound within the system, and they are easy to retrieve when it's tax time. Having quick access to records is a great way for them to be checked and double-checked when necessary for a more accurate look at the organization's finances.
If your nonprofit is ready for a better system of document management, call us today to get started.