If you know that your company could use a better system of document management, it may be time to find the right system for your business' particular needs.
Scanning Your Documents
The first step in getting a better document management system up and running is to scan all of the paper documents you have so that they are all easier to handle. Scanning them allows you to destroy the hard copies in order to make more room in the office. It also makes it less likely that any of those documents will be stolen because there will be less access to them. A good document management system will include software for scanning your existing documents to make this task easier.
Creating and Editing Documents
Another important feature for a document management system is a built-in way to create and edit documents. This can save several steps in the management process for your documents. Instead of having to download documents into the system and then use a different program to open them before uploading the documents again, employees can create documents right in the DMS and edit them at any time. And when you create new documents in this DMS, it is simple to save them, and they are already in the system.
Document Permission Controls
This highly useful function makes sure that the wrong workers don't have access to private documents. This can be especially helpful for employee data that you have to keep safe from prying eyes. It is also helpful for compliance issues and keeping the private data of your customers safe from anyone who shouldn't have them. This system allows for certain files to be password protected so that employees can access what they need to without giving them access to every document in the management system.
If your company needs a better method of document management, contact us to find more about how we can help. We offer solutions that will help you with compliance as well as make it faster and easier for workers to find the documents they need when they need them.