The importance of a document management system is unparalleled, especially in the Healthcare industry. Read on to find out what a DMS can do in terms of compliance and productivity.
Maintaining HIPAA Compliance
When you work in any office within the medical industry, you know how critical it is to be completely HIPAA compliant with your data. Virtually all patient information must be kept as secure as possible with multiple channels of security to keep it that way. With a digital document management system, it is far easier to stay HIPAA compliant. With the files in digital form, they are easier to keep away from the public and away from anyone else who doesn't have a need to see them. Complete compliance, even with the complex rules of HIPAA, can be made easier with the rules integrated into your DMS.
Security to Prevent Data Loss
In addition to compliance issues, there is also the most practical problems that come with any data breach. In addition to fines and fees, a data loss often spells the end of a business. When clients find out that their data has been stolen, they often lose confidence in that company. And, getting all of that data back may take all of your resources for a long time. Work is disrupted and patients often take a back seat during the process. A good DMS provides numerous types of security as well as backing up the data to keep it safe in case of a breach.
Improving Your Workflows
The workflows that keep your office going can be improved with the use of a good document management system. The average workflow can be made more automated with the use of automation tools within the DMS. The automated routing of files is a particularly helpful way to keep workflows moving along without adding any extra clerical work. Less clerical work means better productivity for everyone in the office who deals with documents regularly.
If your business needs a better document management system, call us today to get started on a better path. We can show you how these systems can give your company better productivity as well as to help you to stay HIPAA compliant.