How K-12 Organizations Utilize Document Management

Female teacher using printer and girls in uniform walking down the school hallway talking to each other

Whether you have an educational organization of your own, are looking for creative ways to utilize document management, or want proof that this solution can do a little bit of everything, one thing's for sure: K-12 organizations are a shining star when it comes to document management implementation. Let's learn a lesson or two from these innovative schools!

Document Management Experts

K-12 institutions have a lot on their plate when it comes to paper. Not only do they have to manage student records--they also have tests and assignments to print, internal communications to distribute, and security regulations to comply with. That's why they're today's document management experts: when the going gets tough, the tough get organized!

Let's take a look at how these schools utilize document management.

Problems

#1: Security slows things down.

Protecting student and personnel information is a big task. Security can slow communication, interrupt collaboration, and give teachers and other employees a lot of hoops to jump through.

#2: Information needs to travel far and fast.

Whether it's reporting grades or communicating a new safety regulation, schools need to be able to communicate across numerous classrooms and, often, multiple buildings. Paper documents and filing cabinets don't make this very easy.

#3: Paper is everywhere.

Education creates a lot of paper. Storing, managing, and accessing that paper can quickly become overwhelming.

Solutions

#1: Document management makes security a breeze.

Savvy schools have utilized document management to implement access control, password protection, user authentication, and more. This makes security efficient and powerful.

#2: Digital solutions streamline communication.

With document management, K-12 institutions can communicate quickly and accurately, even when classes went remote during COVID-19 lockdowns.

#3: Paper files are digitized and stored electronically.

Digital files are easy to save, share, store, and update--all with advanced tools that allow schools to organize and archive based on title, date, keyword, and content.

Conclusion

Whether you're in the education industry or not, the use of document management in K-12 institutions can be an encouragement, inspiration, and maybe even proof that this solution is right for you. After all, if document management can juggle all those students and teachers while still keeping communication clear and security simple for all, what can't it do?

Ready to see document management in action? Contact us today for all the help you need!