In a world full of document management systems, what makes the difference between okay and great? How can you make sure you end up with the latter instead of the former? Today we'll take a look at what makes a great document management system--and how to choose one for your business.
When you implement a document management system, you should have high expectations. After all, this is the solution that promises benefits like improved communication, boosted efficiency, and even bolstered security. However, while some systems will meet those expectations and be truly "great," others will fall flat--so here are a few things that make all the difference.
#1: Cloud tools
The cloud is great for all kinds of things, from creating reliable backups to keeping offsite employees in the loop. It's also an important element of any great document management system--so as you're window-shopping, keep an eye out for options that offer cloud tools.
#2: Format support
Business doesn't happen in just one format. A great document management system should be able to juggle all of your company's format types without breaking a sweat.
#3: Creative security solutions
Your company's document security should be simple for you and a nightmare for the digital bad-guys, but only a great document management system can do both. Look for creative security solutions that go beyond the basics--like permission controls, version control, encryption, and more.
#4: Flexible organization
A document management system with a prescribed organizational technique probably won't be great news for your company. Instead, look for something flexible--something that adapts to your organizational needs rather than the other way around.
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