Why You Should Say Goodbye to Your Filing Cabinets

filing cabinet

If you're still dependent on filing cabinets to organize your documents, you're missing out. Read on to learn how electronic document management can change everything about the way your company conducts business.

1. Find Everything Faster

One of the worst problems associated with paper-based systems is the inability to find files quickly. Document management eliminates the problem by replacing your current system with full text, keyword search capabilities. Simply search the client name or anything related to the content and the file will available instantly.

2. Improve Remote Access

We're all on the go these days, and even companies without work-from-home employees can benefit from remote access to their documents. Holding an out-of-town meeting? Document management puts your files at your fingertips. Improve collaboration, eliminate the slowdowns that result when critical files are forgotten or checked out by another staff member, and benefit from anytime/anywhere access to your records.

3. Reduce Expenses

Paper-centric business processes were never cheap, and the longer you're in business, the higher the costs. Consider these expenses:

  • Slow communication.
  • Delays caused by lost files.
  • Paper, ink, and toner.
  • Imaging device purchases, lease agreements, and maintenance.
  • File folders, filing cabinets, binders, shelving units, bankers boxes.
  • Shredding services.
  • Office space.
  • Offsite storage facilities.

Document management eliminates or substantially reduces nearly all of these costs and can help your company begin making a paperless (and much less expensive) office a reality.

4. Heighten Security

Electronic document management eliminates document security guesswork by keeping track of file access. Find out who opened a file, who shared it, what actions were taken, and when everything occurred. Document management allows managers to restrict access to authorized users only, heightening security even further.

Learn more by contacting us at Century Business Technologies today!