Is Your Document Capture Solution Secure?

data encryption

Using the latest document capture processes, you can extract data from email attachments, PDFs, Microsoft Excel and Word documents—all of which may contain information of a confidential nature. With data theft still plaguing businesses at every turn, encrypting your documents has never been more critical.

The How and Why of Data Encryption

Encryption makes your digital documents useless to hackers and also to users who may stumble upon them accidentally. By combining data encryption with your document capture solution, you can add another layer of protection for your confidential information. Encryption protects your data while it's at rest and during transit, making it useless to anyone without the proper credentials (passwords, smart ID cards, etc.).

With the right multifunction device and document capture and management solutions, you can accurately capture your documents, extract information, and provide them with multiple layers of protection. With so much at stake, it's essential to protect your confidential information at every step of your document capture process, including during storage, sharing, and collaboration.

Here's what your security solutions should do for you:

  • Data encryption during the document capture process, including while it's at rest on servers and your multifunction systems and scanners.
  • Encryption solutions for data stored on hard drives, CDs, DVDs, or shared via the internet using SFTP solutions.
  • Secure email servers to protect information shared via email attachments.
  • Robust document management solutions that use the latest security best practices.

Need Some Help?

Fortunately, you don't need to come up with the right security solutions on your own. With the right technology partnership, you can rely on experts in the field of document capture and management to make sure you've covered all the bases.

To find out if security vulnerabilities are a threat to your company's future, contact us at Century Business Technologies today!