How Your Print Environment Impacts Your Workflows

printer in use

Did you know that an unmanaged print environment could be behind your bogged-down workflows? The two are closely related, and with a print infrastructure that's well managed, most organizations see an automatic improvement in critical processes and daily workflows.

Here's how to get both your printer fleet and your workflows back under control.

1. ASSESS THE CONDITION OF YOUR EQUIPMENT

Keeping old copiers and printers may seem like a cost-effective choice, but that's not usually the case. The useful service life of imaging technologies is five to seven years; after that, you're losing money and taking unnecessary risks with security. The bottom line is this: Updating your printing technologies means you'll save money and have access to the latest developments in electronic document management solutions.

2. GIVE YOUR IT TEAM THEIR JOBS BACK

Without a managed print services provider in the picture, businesses are forced to get their IT teams involved with printer issues. When printer-related helpdesk tickets vie for their attention, IT personnel often don't have enough time to solve the pressing issues that impact productivity. A managed print services partnership can help by establishing new protocols for addressing print-related problems, directing employees to MPS experts rather than your IT staff.

3. USE YOUR MULTIFUNCTION DEVICE TO GO PAPERLESS

Replacing outdated paper processes with highly efficient digital workflows can revolutionize the way your company conducts business every single day, and your multifunction device is an essential piece of the puzzle. Using a document capture solution, employees can scan and route data to a variety of locations and platforms. The resulting benefits include lower costs, automated workflows, and lightning-fast access to documents from any location.

Who knew your print environment was so closely connected to your workflows? For help assessing your print situation and the associated workflows, contact us at Century Business Technologies today!