Shuffling papers from one desk to the next is a prescription for losing both information and vast amounts of time. Emailing isn't much of an improvement, as attached documents get lost in the shuffle and are extremely difficult to locate later.
Document management solutions and strategies to optimize your workflows can eliminate your company's paper dependency. Automation saves money, improves the security process, and provides 24/7 access to critical documents.
Here's a look at three compelling, can't-miss benefits.
- Lower labor costs — Document management solutions and automation replace paper-based workflows with digital alternatives. As a result, employees can spend their time working on your projects and not just the associated paperwork. And with bottlenecks, redundancies, and pain points replaced by streamlined, automated workflows, your employees will enjoy improved job satisfaction and deliver better overall performance.
- Improved document security - There's no sure way to control how many people view sensitive documents when everything's on paper. Optimized digital workflows eliminate the need to print information just to read or edit a document. Security protocols limit who views sensitive information and management tools allow for real-time updates showing who accessed information and what actions were taken.
- Real-time access — Mobility is a game-changer for the modern company, but it's only useful with the right solutions in place. Clunky workflows that require employees to make multiple phone calls, constantly check email for updates, or head back to the office to take care of business are counterproductive to productivity. By optimizing your workflows, employees can check on project status, access and update documents in real time, and be assured that they'll know when a step in the process requires their attention.
Ready to find out how to optimize your company's daily workflows? Get in touch with a Century Business Technology team member today!